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The Summit Scheduler: A Call for Testing

20 March 2012 371 views No Comment

The Summit Hackers have been hard at work again creating new features to make Summit easier to use. However, we need your help testing these features before the public release. This is where you, the user, come in! I have created a Test Summit on my server and created a test sprint in Launchpad and here is where I need your help with testing:

First, visit the test sprint in Launchpad, next mark yourself as attending. Please note, it could take up to 20 minutes before you are able to use summit after marking yourself as attending. You can either attend physically or remotely, it doesn’t matter. While you are there, take the time to create a couple of test meetings. Please be sure when you create these test meetings to follow the naming guidelines below.

Hey Chris, what are the new features? I am so glad you asked! The new features are:

For Attendees:

Summit now supports the ability for attendees to propose meetings right inside of Summit! On certain pages in Summit, you will now see an “Actions” area. Depending on what part of the cycle we are in, you may see different links. During the sponsorship application process, you will see links to apply for sponsorship. If you have the ability to review sponsorship applications, this is where you will find that link during that time period. During the scheduling phase of the cycle, you will be able to “Propose a Meeting.” What this means is that you will create a meeting in Summit, which will then go into a holding pattern waiting for a Track Lead or Summit Organizer to approve or deny your meeting. You may be familiar with this behavior, as it isThis is a very similar behavior as it has been with what you may have seen with Launchpad.

For Track Leads, Schedulers, and Organizers:

If you are listed as a Track Lead, Scheduler, or Organizer in Summit, you will have the ability to “Create a Meeting” and “Review Proposed Meetings.” When creating a meeting, you have the ability to mark a meeting as Private. If a meeting is marked as private, you will have to get it scheduled through a scheduler (Michelle and Marianna for UDS, Arwen for Linaro Connect), it will not be automatically scheduled. Non-private meetings that are created by a Track Lead, Scheduler, or Organizer will be automatically scheduled when slots are available.

The other option that this group has is reviewing proposed meetings. There are three different options for the status, Approved, Pending, and Declined, which you get to by clicking the current status. Pending and Declined meetings show up on this page, while Approved meetings are auto-scheduled and no not show up here.

Known Issues:
* All tracks are shown in the track choice list, not just the ones for the current summit
* Edit meeting links don’t work
* Issues with the form theme

Creating Meetings through Launchpad

The good news is–the old way still works! You will still able to create meetings through Launchpad Blueprints just like before. There are a few things you will need to be aware of as you create meetings this way, these are as follows:


I have created a couple of tracks for this Test Summit. They are as follows:

Name                         Slug
Community        community
Linaro                     linaro
QA                               qa
Ubuntu                  ubuntu

Blueprint naming standards

When creating a blueprint in Launchpad, please follow the required naming standards whereis a custom name that you create for your meeting:

For the Community track:


For the Linaro track:


For the QA track:


For the Ubuntu track:


Managers, Organizers, Track Leads, oh my!

If you are a member of ~summit-users on Launchpad, please take the time to approve/deny blueprints in launchpad.. I would like to have a couple denied, just to make sure everything still works properly. The same thing with the new meeting review feature in Summit. Please do not approve all meetings! Some of them need to be declined to ensure that everything is working properly!

IT’S VERY IMPORTANT that people who are in the role of Track Lead, Scheduler, or Organizer for UDS and Linaro Connect test things and give your feedback, please don’t wait until the week before your event to test this, please be considerate to those volunteers who are working to make this better for everyone. If you feel that you should have this access but don’t, please contact me and I will get you setup.

If you run into any problems, please file a bug and talk to me on IRC!

I look forward to your feedback and continuing to make summit the best possible scheduler it can be, and to do so requires your help. Thank in advance.

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